Willie M. Miller 10
Yes, There Is Such A Thing As Email Etiquette
Another part of academic etiquette is email etiquette. Many students do not know that etiquette extends to email as well. How you “approach” a professor in an email is very important. According to studydaddy professors strongly dislike receiving emails in which students do not include a greeting (Hi Professor Smith), do not edit/revise their writing, and do not end with a salutation (Have a great day Dr. Smith!). This may seem very unimportant, but I assure you, it is not.
There have been times when students have emailed me using very informal language (Hey girl what’s up?), did not check their grammar or spelling (can i meet with u l8r after class?), and have been downright rude (i don’t get the point of this assignment, i feel like its a waste of my time).
Making these types of mistakes can give a very negative impression of you and may even hurt your grade.
Here are some tips on how to have good email etiquette:
1.Always greet your professor. Examples- Hi Dr. Smith, Hi Mr. Smith, Hi Jon. Be sure to ask your professor what he/she would like to be referred as. Some professors don’t care if you call them by their first name while others are offended if you don’t use the title “Dr.”
2.Make your reason for the email very clear and stick right to the point. Don't write a paragraph and then at the end state your email's purpose. Professors are very busy and don't want to waste time reading long emails.
3.Check your writing for grammar and mechanics before sending the email. Don’t use “texting language” (u, idk, k, etc.). Just spell your words out; it’s not that hard!
4. Do NOT be rude, confrontational, argumentative, or disrespectful in an email. Think about it this way, if it is not something you would say to the professor’s face, don’t say it in an email. If you have a concern, simply state you have a concern and that you’d like to meet with the professor outside of class to discuss the issue.
5.End with a salutation of some sort. I always like “Have a good evening Mrs. Schmidt”.
Don't make the mistake of thinking emails are just another form of "text messaging"; they are not. Also, sending appropriate emails is not just for college; it is vital in the workplace as well.
As a college instructor, students who make these careless and thoughtless mistakes in their emails do not receive a timely response OR do not receive a response from me at all. According to philosophy help if you want your professors (and eventually employers) to take you seriously, take some time to show them that you take THEM seriously.